Casual Leave Application Form

Casual Leave (CL) is the most commonly used leave type in Indian offices, government departments, and schools. It is typically granted for short, unplanned, or personal reasons — usually one to three days at a time. This page provides a standard casual leave application form template, plus three sample applications for different situations: a one-day CL to a manager, a two-day CL to HR, and a Hindi version. You can also use the generator tool to fill out a printable form automatically.

Sample Templates (5)

CASUAL LEAVE APPLICATION FORM
─────────────────────────────────

Name of Employee: ________________________
Employee ID:      ________________________
Designation:      ________________________
Department:       ________________________
Date of Application: ____/____/________

Period of Leave Required:
  From:  ____/____/________
  To:    ____/____/________
  Total Days: _____

Reason for Leave:
__________________________________________
__________________________________________

Address During Leave:
__________________________________________
Contact No.: _____________________________

Hand-over of Work to: ____________________

Leave Balance:
  Casual Leave: _____   Earned Leave: _____

Signature of Applicant: ___________________
Date: ____/____/________

For Office Use Only
─────────────────────────────────
Approved / Not Approved
Manager Signature: _______________________
HR Signature: ____________________________

To,
The Manager,
[Company Name]

Date: [DD/MM/YYYY]

Subject: Casual Leave Application for [Date]

Dear Sir/Madam,

I would like to apply for one day of casual leave on [Date] as I have to attend to some important personal work that cannot be postponed.

My pending tasks have been handed over to [Colleague Name], who will take care of urgent items in my absence. I will be reachable on phone if any critical issue comes up.

Kindly approve my casual leave for one day.

Thanking you,

Sincerely,
[Your Name]
[Designation]
Employee ID: [ID]

To,
The HR Manager,
[Company Name]

Date: [DD/MM/YYYY]

Subject: Application for Casual Leave from [Start Date] to [End Date]

Dear Sir/Madam,

I would like to request casual leave for two working days, from [Start Date] to [End Date], as I have to attend a family function out of town.

I have informed my team and completed all the pending deliverables. [Colleague Name] will handle any urgent communications during my absence.

I shall be highly grateful for your kind approval.

Sincerely,
[Your Name]
[Designation]
Employee ID: [ID]

सेवा में,
प्रबंधक महोदय,
[कंपनी का नाम]

विषय: आकस्मिक अवकाश हेतु प्रार्थना पत्र।

महोदय/महोदया,

सविनय निवेदन है कि मुझे एक आवश्यक व्यक्तिगत कार्य के कारण दिनांक [तिथि] को कार्यालय से एक दिन का आकस्मिक अवकाश चाहिए।

मेरे लंबित कार्य मेरे सहयोगी [नाम] को सौंप दिए गए हैं। मैं फोन पर उपलब्ध रहूँगा/रहूँगी।

कृपया मेरा अवकाश स्वीकृत करें।

सधन्यवाद,
[आपका नाम]
कर्मचारी आईडी: [ID]

सेवायाम्,
प्रबन्धकमहोदयः,
[संस्थानस्य नाम]

दिनाङ्कः: [DD/MM/YYYY]

विषयः: आकस्मिकअवकाशस्य प्रार्थनापत्रम्

महोदय/महोदया,

सविनयं निवेदयामि यत् मम एकस्य आवश्यकस्य व्यक्तिगतकार्यस्य कारणात् दिनाङ्के [तिथिः] एकदिनस्य आकस्मिकः अवकाशः आवश्यकः अस्ति।

मम लम्बितानि कार्याणि मम सहकारिणे [नाम] समर्पितानि सन्ति। अहं दूरभाषे उपलब्धः/उपलब्धा भविष्यामि।

कृपया मम अवकाशं स्वीकुर्वन्तु।

धन्यवादाः,
[भवतः नाम]
कर्मचारी-पहचानसङ्ख्या: [ID]

How to Write This Application — Step by Step

1. Fill out the casual leave form completely — name, ID, designation, dates, and reason.
2. Mention the total number of days clearly.
3. Provide a brief reason — personal work, family function, etc.
4. Mention the colleague taking over your work.
5. Get the manager's and HR's signature for approval.
6. Keep a copy of the signed form for your own records.

Tips & Best Practices

• Apply for CL at least one day in advance for non-emergencies.
• Don't combine more than 3 CLs in one stretch — use earned leave instead.
• Most companies allow CL only on working days, not on weekends.
• Casual Leave is generally not encashable — use it before the year-end if your company resets balances.

Common Mistakes to Avoid

• Leaving the 'reason' field blank.
• Combining CL with public holidays without prior approval.
• Forgetting to mention a hand-over colleague.
• Submitting after taking the leave — most companies need pre-approval.

Frequently Asked Questions

Related Templates