Application for Leave During Exam

Asking for leave during exam time requires extra care — the application must show genuine reason, mention which paper(s) you will miss, and request a make-up exam if possible. The samples below cover three frequent situations: a student who has fallen sick during the board exams, an employee whose child has exams, and a teacher requesting exam-duty exemption. All formats are polite, school-appropriate, and easy to customise.

Sample Templates (4)

To,
The Principal,
[School/College Name]

Date: [DD/MM/YYYY]

Subject: Application for Leave During Examination Due to Illness

Respected Sir/Madam,

I respectfully wish to inform you that I am a student of Class [X], Section [Y], Roll No. [00]. I have been suffering from severe viral fever since [Date] and the doctor has advised three days of complete bed rest.

Unfortunately, my [Subject Name] examination is scheduled on [Exam Date] and in my present condition I will not be able to appear for it. I have attached the medical certificate issued by Dr. [Doctor Name] for your kind reference.

Therefore, I humbly request you to grant me leave on [Exam Date] and kindly arrange a re-examination as per school policy.

Thanking you,

Yours obediently,
[Student Name]
Class [X], Section [Y]
Roll No. [00]
Contact: [Phone]

To,
The HR Manager,
[Company Name]

Date: [DD/MM/YYYY]

Subject: Leave Application During My Daughter's Board Examinations

Dear Sir/Madam,

I would like to apply for leave from [Start Date] to [End Date] (5 working days) as my daughter's Class 12 board examinations are scheduled during this period and she requires my support and supervision at home.

I have completed the pending deliverables and briefed my colleague [Colleague Name] who will handle urgent matters in my absence. I will be reachable on phone and email for any critical issues.

Kindly approve my leave application.

Thanking you,

Sincerely,
[Your Name]
[Designation]
Employee ID: [ID]

सेवा में,
प्रधानाचार्य महोदय,
[विद्यालय का नाम]

विषय: परीक्षा के समय बीमारी के कारण अवकाश हेतु प्रार्थना पत्र।

महोदय,

सविनय निवेदन है कि मैं कक्षा [X] का/की छात्र/छात्रा हूँ। दिनांक [तिथि] से मुझे तेज वायरल बुखार है और डॉक्टर ने तीन दिन का विश्राम बताया है। मेरा [विषय] का प्रश्नपत्र दिनांक [परीक्षा तिथि] को निर्धारित है, परन्तु अस्वस्थता के कारण मैं उसमें उपस्थित नहीं हो सकूंगा/सकूंगी।

डॉक्टर का प्रमाणपत्र संलग्न है। कृपया मुझे उक्त तिथि का अवकाश प्रदान करें और विद्यालय की नीति के अनुसार पुनः परीक्षा का अवसर प्रदान करने की कृपा करें।

सधन्यवाद,

भवदीय/भवदीया,
[नाम]
कक्षा [X], अनुक्रमांक [00]

सेवायाम्,
प्रधानाचार्यमहोदयः,
[विद्यालयस्य नाम]

दिनाङ्कः: [DD/MM/YYYY]

विषयः: परीक्षाकाले रोगहेतोः अवकाशस्य प्रार्थनापत्रम्

महोदय,

सविनयं निवेदयामि यत् अहं कक्षायां [X] छात्रः/छात्रा अस्मि। दिनाङ्कात् [तिथिः] यावत् मम तीव्रा विषाणुज्वरः अस्ति। वैद्येन त्रिदिनस्य पूर्णविश्रामस्य उपदेशः दत्तः अस्ति।

दुर्भाग्यवशात् मम [विषयस्य नाम] परीक्षा दिनाङ्के [परीक्षातिथिः] निर्धारिता अस्ति। वर्तमानस्थितौ अहं तस्मिन् उपस्थितुं न शक्ष्यामि। वैद्यस्य प्रमाणपत्रं संलग्नम् अस्ति।

अतः कृपया मम उक्ततिथेः अवकाशं दातुं विद्यालयनीत्यनुसारं पुनः परीक्षायाः व्यवस्थां कर्तुं च कृपा कार्या।

धन्यवादाः,

भवदीयः/भवदीया,
[नाम]
कक्षा [X], क्रमाङ्कः [00]
दूरभाषः: [फोन]

How to Write This Application — Step by Step

1. Mention the exact paper/subject and the date of the exam you are missing.
2. State the reason briefly and attach supporting documents (medical certificate, hospital bill, etc.).
3. Request a re-examination or make-up exam politely.
4. If the exam is part of a board, mention that you will inform the board examination office as well.
5. Submit the application well before the exam starts, ideally a day in advance.

Tips & Best Practices

• Always include a medical certificate when missing an exam due to illness.
• Keep a photocopy of the application and the principal's signed acknowledgment.
• If you are an employee, plan handover and mention it in the letter.
• Be honest — schools and offices usually accommodate genuine reasons.

Common Mistakes to Avoid

• Vague reasons like 'family problem' without any specifics.
• Forgetting to mention which paper or exam date you will miss.
• Not attaching a medical certificate for illness-based exam leave.
• Submitting the application after the exam has already started.

Frequently Asked Questions

Related Templates